Add the menu options and update the constants

1. Open the Payroll Live Admin program and log in.
2. Click Admin, then click Add Menu Options.
3. In the box, type mnad0271.d then click OK.
4. Click Admin, then click Run A Program.
5. Enter the password SoLo and click OK.
6. Enter the program name zyeuk2018.p and click OK.
   The program zyeuk2018.p will update the constants for the 2018-2019 tax year. In subsequent years the four digit number will be increased, for example, the program to update the constants for 2019-2020 will be called zyeuk2019.p
   In previous years the P11D constants update was separate from the year end update. The program name for 2017-2018 and earlier was zyep20XX.p (e.g. zyep2018.p for the 2017-2018 P11D constants update).
7. Click Yes to update the UK constants, then OK again, and OK again.

While Sage make every effort to ensure accuracy, it is your responsibility to ensure the constants are correct before submitting information to HMRC. You can check the values of the constants under Payroll, P11D Module, General File Maintenance, Yearly Constants.

Updating missing years in the yearly constants

If there are missing years in the Yearly Constants, this will stop them being updated. This can be the case if you had a year that you didn't use the P11D Module and didn't update the constants. To correct this, you will need to add the missing years, copy the constants from the previous year, and then run the Admin program to update them as per the process below.

1. Go to Payroll, double-click P11D Module, double-click General File Maintenance and then click Yearly Constants.
2. Check if there are Tax Years missing at the left, and make a note of the most recent year that is there. Click on the Tax Year and check whether the constants are displayed to the right. The Tax Year is the year ending, so for 2017-2018 it would be 2018. Close this screen.
3. To add a missing year, click Payroll, double-click P11D Module, double-click General File Maintenance and then click Tax Years.
   Click Add .
   Enter the Tax Year (year ending) and the Average Rate (from the constants document).
   Click . Repeat this for each missing year up to the current one, then click Exit 
4. To copy the constants from the previous year to the new one, click Payroll, double-click P11D Module, double-click General File Maintenance, then click Yearly Constants.
   Highlight the Tax Year you are copying from, then click Copy Year.
   Enter the Copy To Tax Year and click OK, then OK again.
5. Close the Live Payroll and open the Live Admin program, and log in.
   Click Admin then Run A Program.
   Enter the password SoLo and click OK.
   Enter the program name zyepXXXX.p where XXXX is the tax year ending and click OK.
   In previous years the P11D constants update was separate from the year end update. The program name for 2017-2018 and earlier was zyep20XX.p (e.g. zyep2018.p for the 2017-2018 P11D constants update). From the 2018-2019 tax year the P11D constants update is incorporated into the payroll year end constants update. The program zyeuk2018.p will update the constants for the 2018-2019 tax year. In subsequent years the four digit number will be increased, for example, the program to update the constants for 2019-2020 will be called zyeuk2019.p