| UK Passport | No further right of work checks are required.
You should leave the expiry date blank, as you can accept a UK passport even if it has time expired. However, you must always check the photo in the document against the actual appearance of the individual. You should take care with older documents where the photograph may no longer resemble the current appearance. |
| EU Passport | Also referred to as a European Economic Area (EEA) passport. No further right of work checks are required.
You should leave the expiry date blank, as you can accept a UK passport even if it has time expired. However, you must ensure you retain copies of all pages containing personal details and endorsements. |
| EU national ID card | An EEA country must issue the card that states that the holder is a national of that country. You can accept an EEA national identity card even if it has time expired. However, you must ensure you retain copies of both sides.
No further right of work checks are required.
The same arrangements apply to Switzerland even though it is not a member of the EEA. |
| Biometric Residence Permit | A Biometric Residence Permit (BRP) must be current, and not have expired at the time of the check.
If the BRP states that the holder has limited permission to be in the UK, a further right to work check is required when that permission expires. You should insert the expiry date, so you receive a reminder when the next check is due.
If the BRP indicates that the holder has indefinite leave to remain (ILR) or has no time limit on their leave, no further right to work checks are required. You should leave the expiry date blank. |
| Non-EEA passport with endorsement | Non EEA means all countries which are outside the European Economic Area and Switzerland. The non EEA passport and the endorsement must be current.
If the endorsement in the non-EEA passport states that the holder has limited permission to be in the UK, a further right to work check is required when that permission expires. You should insert the expiry date, so you receive a reminder when the next check is due.
If the endorsement states that the holder has indefinite leave to remain (ILR), no time limit on their leave, is exempt from immigration control or has a certificate of entitlement to a right of abode, no further right to work checks are required and you should leave the expiry date blank. |
| EEA residence permit | A Residence card or Permanent Residence card, including an Accession Residence Card or a Derivative Residence card, are issued by the Home Office to a non-EEA national who is a family member of an EEA country or Switzerland, or who has a derivative right of residence.
If the Residence card contains an expiry date, the card must be current in order to demonstrate the right to work. The card may be affixed to a passport which has time expired. A further right to work check is required when the permission expires. You should insert the expiry date, so you receive a reminder when the next check is due.
If the document is a Permanent Residence Card, no further right to work checks are required. You should leave the expiry date blank. |
| Other HO-issued document | The Immigration Status Document (ISD) must contain a photograph and be presented along with a National Insurance number (NINO) issued by a Government department or a previous employer.
If the ISD states that the holder has limited permission to be in the UK. You should insert the expiry date, so you receive a reminder when the next check is due.
If the ISD states that the holder has indefinite leave to remain (ILR) or no time limit on their leave, no further right to work checks are required. You should leave the expiry date blank. |
| Birth/adoption certificate plus NINO | These documents are only acceptable for right to work checks on UK nationals. A full birth or adoption certificate, which contains the names of at least one of the holder's parents or adopted parents.
It must be issued in the UK together with a National Insurance number (NINO) issued by a Government department or a previous employer. Or, a birth or adoption certificate issued by Ireland, the Isle of Man or the Channel Islands together with a NINO issued by a Government department or a previous employer. No further right to work checks are required and you should leave the expiry date blank. |
| Certificate of registration/naturalisation as a British citizen plus NINO | A certificate of registration or certificate of naturalisation as a British citizen together with a NINO issued by a Government department, or a previous employer may demonstrate a right to work. |
| HO positive verification notice (PVN) | If you are reasonably satisfied that an employee has an outstanding Home Office application, appeal or administrative review that was made before their previous permission expired, then with the consent of the employee you may apply for a Home Office positive verification notice (PVN).
This involves completing an online application form. If issued, the PVN demonstrates a right to work for six months from the date of the notice, then the check must be repeated. Any work conditions contained in the PVN must be observed.
You should insert the expiry date, so you receive a reminder when the next check is due. |
| PVN plus ARC | An Application Registration Card (ARC) is issued to an individual who has claimed asylum in the UK and his or her family members. It is not an identity document.
Only if the ARC indicates that work is permitted, then with the consent of the employee you may apply for a Home Office positive verification notice (PVN). This involves completing an online application form. If issued, the PVN demonstrates a right to work for six months from the date of the notice, then the check must be repeated.
The ARC generally indicates that the individual is only permitted to work in an occupation contained in the Shortage Occupation List. The majority of ARC holders will not have the right to work in the UK. You should insert the expiry date, so you receive a reminder when the next check is due. |
| PVN plus CoA | A Certificate of Application (CoA) is issued to an individual who has applied to the Home Office for a Permanent Residence Card or a Residence Card as a family member of a EEA or Switzerland national.
If the CoA indicates that work is permitted, then, with the consent of the employee you may apply for a Home Office positive verification notice (PVN). This involves completing an online application form.
If issued, the PVN demonstrates a right to work for six months from the date of the notice, then the check must be repeated. You should insert the expiry date, so you receive a reminder when the next check is due. |
| EU other | There is no mandatory requirement for non-EEA nationals who are resident in the UK as a family member of an EEA national, or who have a derivative right of residence in the UK, to register with the Home Office or to obtain documentation issued by the Home Office.
It's open to any non-EEA national who has an enforceable European Union law right to work in the UK - as a direct family member of an EEA national or by virtue of a derivative right of residence.
You may choose to accept alternative evidence, or to seek further advice from the Home Office. However, in the event that a non-EEA national is found not to qualify to work in the UK, you would be liable to payment of a civil penalty unless you checked the documents as set out in guidance issued by the Home Office. |