Before you can e-mail a P45, you will need to enter the employee’s e-mail address and set up the feature in the program. Read more

You will need to process the employee for the final time and mark them as a leaver before following the below steps. Read more

E-mail the P45 reports

1. Click Payroll, then double-click Emailing Documents, then click Generate And Email P45s.
2. Check the following details are correct:
   Payroll Company
   Period
   Number of P45s
3. If you want to change the default e-mail subject, tick the Override Default Email Subject? Box and enter the new Email Subject in the box to the right, otherwise leave it unticked.
4. If you want to change the body text in the e-mails, tick the Override Default Email Body Text? And enter the new Email Body in the box to the right. Otherwise, leave it unticked.
5. Click the Generate and Email P45s button to start sending the P45s.

Re-sending a previously e-mailed P45

HMRC guidance says employees should only be issued one P45, however, if the e-mail wasn’t received you can resend it:

1. Click Payroll, then double-click Emailing Documents, then click Employee Document History.
2. Use the Lookup  to select the employee.
3. Select the P45s.
4. Select the P45 and click the Resend Document button.
5. Click Exit  to close the screen.