If an employee leaves, then returns to work for you again, you can use the Employee Wizard to create a new employee record. This saves time by copying some of the details from their old employee record.

TIP: Need to increase the employee licence in your software? - Leave your details and we'll be in touch. 

1. Select Employee in the stacked toolbar towards the bottom left of your software.
2. On the Employee List, choose the relevant employee.
   TIP: If your employee doesn't appear, click Criteria, then clear Current Year Leavers or Historical Leavers, then click OK.
3. Click Employee Wizard towards the top left of your software.
4. Select Re-employ an employee, then Next.
5. Enter the employee's start date, then select the employee's national insurance (NI) category.
6. Select the starter form your employee gave you.
7. Select the Copy Personnel Information checkbox.
8. From the Right to Work checks drop-down list, choose No, Yes or I'm recording this elsewhere.
   • The RTI Payroll ID generates automatically when you create the new employee record, returning leavers need a new RTI ID
9. Click Next.
10. Enter the remaining information, if the employee provided a P45 or starter checklist (P46).
11. Click Next, then Finish.

You've created a new employee record for the employee. Use the new record to process the payments for their new employment.

Things to consider

• If you're using the Pensions Module, don't assign your pension scheme when you set up the employee's new record. The Pension Assessment enrols your employee if they're eligible
• If you use Online Payslips, you can receive the warning 'Duplicate email address requires attention'
• Is the employee a director? If your employee is a director, when you submit your FPS to HMRC for their first pay period, this includes the new starter details. However, to ensure their NI calculates correctly, you must now set their director status. Find out more about processing directors
• If you use Sage HR Online Services and the employee already has a Sage HR Online Services profile, you need to follow extra steps. Visit the add a returning leaver to Sage HR Online Services article to find out what to do