Before you complete the steps below, for the last period you processed, you must:

• Print any P45s, if you haven't already.
• Check the period number in Basic Details and Employee Display are correct and that they match.
• Set your Run Control to your next pay period.

If you've entered any temporary data for the new pay period, this doesn't have any impact.

1. Click the Employees navigation bar, double-click Functions then click Leaver Process.
2. Ensure the Leaver Details and Payroll Leaver boxes are selected then click the tick .
3. Enter the employee number then press Enter.

   Alternatively, click Lookup , select the employee then click the tick.

4. Click Edit then complete the screen as follows:

    

   Notice Given:	Select this checkbox then select whether the employee or employer provided the notice.
   Notice Given On:	Enter the date you receive the notice.
   Leave Date:	Enter the employee's leaving date.
   Last Working Day:	Enter the employee's leaving date.
   Reason for Leaving Code:	Click Lookup then select the most appropriate reason for leaving then click the tick. TIP: Click Lookup then click Add/Update/Delete  to amend this list of Leave Reason Codes.
   Re-Employ?	Enter whether or not you would re-employ the leaver. TIP: If you enter Yes in this field, to re-employ this employee at a later date, click the Employees navigation bar, double-click Functions then click Re-employment.
   Re-Employed as Employee Number:	If you re-employ the leaver and give the employee a new employee number, the new number appears here.
   New Employer	Enter details of the leaver's new employer. This field is for information purposes only.
   Leaver Notes	Enter comments relating to the leaver. This field is for information purposes only.

    

5. Click OK then click Next .
6. Click Edit then complete the screen as follows:

    

   Future/Past Leaver	Select Past.
   Last Payroll Date:	Enter the employee's leaving date. This is also the date that appears on the employee's P45.
   Print P45 for Past Leaver:	Enter P.
   Death in Service:	If you entered the Reason for Leaving Code as Death in Service in the Leaver Details screen, this checkbox is automatically selected.

    

7. Click OK then click Back .
8. Repeat Steps 3-7 for each leaver.
9. Click Exit then click Exit again.
10. Double-click Processing, click Data Download then click OK.
11. Click the Payroll navigation bar, double-click Processing, then click P45 Production.
12. Click the Utilities navigation bar, click Print, select Payroll reports then click OK.
13. Print the P45s then click Exit.
14. After printing the relevant P45s, click the Payroll navigation bar, double-click Processing then click Reset Download Indicators.