When using the Choose Tax Year option in the payroll year end process, the current tax year might not be available.

This happens in any tax year where no payments are processed. At least one payment must be processed in a tax year for it to appear in the Payroll Year End process.

Let's look at the steps to resolve this.

As a workaround, you must create an employee record then process a £0.00 payment for each tax year that's missing, starting with the earliest.

Add the test employee

1. Click Employee, click Quick Employee.
2. Enter the following details:
   
   • Surname: Test
   • Forenames: Test
   • Address: Test
   • Date of Birth: 01/01/1990
3. From the Have you conducted a Right to Work check? drop-down, select No.
4. In the Start Date box, enter the last day of the first tax year that's missing.
   NOTE: For example, if the first tax year that's missing is 2023/2024, enter 05/04/2024.
5. From the Payment Method drop-down, select Cash.
6. From the Employee provided form drop-down, select None, existing employee.
7. In the N.I. Number box, enter NA 123456 A
8. From the N.I. category drop-down, select A - Standard Rate Contributions.
9. Click Save & Clear, then Close.

Process a payment of £0.00 in each missing tax year

1. Select the test employee on your employee list.
2. Click Payroll, click Change Process Date.
3. Enter the last day of the earliest tax year that is missing, then click OK.
   NOTE: For example, if the first tax year that's missing is 2023/2024, enter 05/04/2024.
4. Click Enter Payments, ensure the employee's net pay is £0.00.
5. Click Save/Next then click Close.
6. Click Update Records and click Yes.
7. On each window that appears, check the details are correct, then click Next.
8. Click Finish then click OK.
9. Repeat these steps for each tax year that's missing.
10. Click Employee, click Employee Record.
11. Click Employment, enter a Leave Date that falls into the final tax year that was missing.

You can now click the Payroll Year End Choose Tax Year option, and the current tax year is available to select.

Apply NI changes for 2024/25 payrolls

You must now apply the NI changes announced in the Spring Budget 2024 for 2024/25 payrolls. To do this, follow our how to apply the Spring Budget 2024 NI changes guide.

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