When creating a number of supplier records, some information like VAT rates, departments and discounts can apply to more than one record. To save you time, it's easy to set up defaults that automatically apply to all new records. You can still edit or amend these entries on a record by record basis.  

Set up defaults for your suppliers

1. On the menu bar click Settings, then click Supplier Defaults.
2. Edit the following details as required:
   

   Record tab

   Defaults

   Country	Choose a default country for all new supplier records.
   Currency	The default currency for new suppliers, this option is only active if you use the Foreign Trader module.
   Std Tax Code	The VAT tax code most commonly associated with your purchases. If your purchases are normally standard rated for VAT, choose T1. If you're not VAT registered we recommend using T9 so that a VAT value isn't separated out from your purchasing figures. If you have a supplier who is not VAT registered, we recommend you set the tax code on the individual supplier record to T0.
   Def N/C	The nominal code that's applied by default to new supplier records.
   Fund	This only applies if you've enabled the Charity/non-profit options in Settings > Company Preferences > Parameters. You can use this to add a default fund for new suppliers.
   Department	Choose a default department for new supplier records.
   Incoterms	Sage 50 Accounts v27.2 and above - If relevant, choose the Incoterms agreed with the supplier for international trade.

   Account Status

   Default	This is the account status that's assigned to each new supplier record, like all default settings you can change this in their record if required.
   Terms agreed	If you normally agree terms with your suppliers before you start trading with them, select this check box.

   Ageing/Due date tab

   Ageing periods help you to decide where your money needs to go, they total any debts you have with your suppliers according to the age of the debt. You can choose to group debts by calendar month or by a number of days that you define.

   If you define your own periods you can then choose to start ageing debts from the transaction date or from the first day of the month following the transaction date.

   You can also choose whether you want to include debts dated after the period you're looking at in the balance for the supplier.
   
   Sage 50 Accounts v28.1 and above - If you have customers or suppliers where invoices are due immediately, you can select the Payment due immediately when payment due days is set to zero check box. This means when a customer or supplier has a Payment Due setting of zero days, the invoice due date is the same as the invoice date. 
   
   

3. To confirm your settings, click OK.

When you next create a new supplier record, your new default settings apply automatically. You can change both the defaults and most individual values on supplier records at any time.