If you haven't already, you must set up the NHS pensions module before you start processing NHS pensions. NHS Pensions Module - get started.
Enter Payments To ensure the NHS Pensions Module recommends the correct NHS tiers, enter the number of hours your employees worked when you process your payroll. For example, for an employee who earns £360 in a week for 30 hours work, in Enter Payments you must enter: - Hours/No = 30.0000
- Rate = 12.0000
Don't enter: - Hours/No = 1.0000
- Rate = 360.0000
 TIP: The whole time equivalent (WTE) caps pensionable hours. If an employee works more hours than this, process these hours with a pay element that isn't subject to Pensionable Hours. Contact your pension administrator if you're unsure of the WTE to use for your employee.
NHS Pension Tiers Each pay period, check your employees' NHS pension tiers after you enter their payments. To do this, go to Payroll then NHS Pension Tiers and check to make sure all ▼ NHS pension tiers are correct. The first time you open this window, you must enter your employees' NHS contract information. | Field | Description | | SD | This is the employee's pension scheme reference number. If you're unsure of what this is, refer to your pension administrator. | | Role | Choose either Officer or Practitioner. | | Capacity | This field is optional. From the drop-down menu, you can choose the relevant description that the employee's job falls into. | | Full Time/Part Time | Where applicable, this automatically calculates the employee's part-time salary. If you select the practitioner option for an employee, this field isn't applicable for them. | | Previous year/Current year | You don't need to amend this setting, as your software correctly applies the same thresholds and rates with either option. | | Contracted hours | This is the number of hours the employee works per week according to their contract. This field is mandatory if you select the part-time and officer options. If you flag the employee as full-time and an officer, you can't amend this field as the value calculates automatically. | | Hourly rate | This is the employee's hourly rate of pay. If you flag the employee as a practitioner, this field isn't applicable. | | Adjustment | If you want to amend the calculated annual salary value, you can enter an adjustment. This can be either a positive or a negative value. | | Annual salary | This is the employee's annual salary based on the information you enter in this window. |
Status icons Within the NHS Tiers window, each employee has a status icon that shows any relevant alerts. To view the alerts, simply hover your cursor over the icon next to the employee.
The recommended tier Once you've entered the contract information, NHS Pension Tiers ▼ recommends a pension tier. Your software bases this on the pay you've processed for the current period. You can see this on the slider bar at the bottom of the window. 
If NHS Pensions recommends a tier change, you can choose whether or not to change it in this window. To change it: - Click the Tier to apply drop-down menu.
- Select the tier you want to apply.
- Click Continue then click Save.
Alternatively, if the employee's tier remains the same, continue processing. For further advice on which tier an employee must be in, contact your pension administrator.
NHS Pension Contributions Each pay period, after you've checked the information in NHS Pension Tiers, select the NHS Pension Contributions option. You can check your employee and employer contributions here for the current pay period and if required ▼ make any adjustments. 
You can increase or decrease the employee's pension contribution for the current pay period. To do this, enter the amount as a positive or negative value in the Adjust this period column. Once you've checked all contribution information and entered any adjustments, select Save.
NHS Pension Reports There are several reports to help you report on your NHS pension scheme and complete the GP1 and SD55 e-forms. ▼ View a list of the reports. To run these reports, click Reports then select the relevant folder below for the report you want to run. | Folder | Report name | Information | | Period End | NHS GP1 - Monthly return | The GP1 is a report that you can run each month to help you complete the relevant e-form on the NHS Pensions Online portal. When running this report, enter the processing date for the required calendar month. | | NHS SD55 - Annual Return | As the SD55 is an annual return, you only need to run this report once a year. You can use this report to help you complete the relevant e-form on the NHS Pensions Online portal.  NOTE: The SD55 includes relevant P45 values for employees who join mid tax year.
| | Employee | NHS Pension Contributions Breakdown - Current Year NHS Pension Contributions Breakdown - Previous Year | These reports show a breakdown of pensionable pay thresholds. They include employee and employer contributions for each pension tier in the current and previous year. | | NHS Pensionable Hours (Detailed) | This report shows a breakdown of pensionable hours accrued by an employee for each pay period. | | NHS Pensionable Hours (Summary) | This report displays the employee’s total pensionable hours for the period you specify. | | NHS Practitioner Review | This report shows the practitioners' expected salary and compares this to the annual salary entered with NHS Pensions. If these differ, we recommend that you review the tier they’re in. This report doesn't highlight if you need to change am employee's tier, only that their salary is different. If you review the tier and they’re in the correct one, you don't need to take any further action. | | Legislation | NHS Pensions - Tiers & Bandwidths | This report shows the current pension tiers and bandwidths for NHS Pensions. |
Frequently Asked Questions Still have questions? Visit the NHS pensions - common questions to find out more.
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