Delete a pay element from an employee's record

Solution Properties

Solution ID:

200427112253732

Last Modified Date:

Mon May 22 08:01:09 UTC 2023

Taxonomy Path:

Case category//How do I...//processing

Author:

[email protected]

Delete a pay element from an employee's record

Description

If there are payment elements in your list that you no longer use, you can remove them to free up space for new pay elements, or just make your pay elements easier to manage. Let's do this now.

Cause

Resolution

Before you start

Once you've removed a pay element, all historical information for the pay element is also removed. If required, before following the steps below, print out any relevant reports you may need.

Remove a pay element

These steps explain how to remove a pay element for one employee >

On the Employee List, double-click the required employee.
If a pay element is assigned to leavers that don't appear on the employee list, you may need to Show leavers.
Click the Employment then click Pay Elements.
Click the required pay element tab then click the pay element.
Press F8 then click Yes then click Save.

TIP: If this shortcut key doesn't work, use the Fn key + F8.
Click Save then click Close.

NOTE: If this doesn't resolve the issue, it may be because the employee has YTD values against that pay element, in this case follow the steps below to stop it showing within enter payments.

Remove a pay element using global changes

These steps show you how to use Global changes to remove a pay element from multiple employees at once >

On the Employee List, click the required employees.
- If a pay element is assigned to leavers that don't appear on the employee list, you may need to show leavers
Click Tasks then click Global Changes.
Click Payments or Deductions.
Click Remove Payment or Remove Deduction.
Click the payments or deductions you want to remove.
Click OK then click Yes then click OK.

Stop a pay element showing in Enter Payments

If the pay element still has YTD values, you won't be able to delete it, instead stop it from showing in Enter Payments >

On the Employee List, double-click the required employee.
Click the Employment then click Pay Elements.
Click the Payments or Deductions tab as required.
In the In Use column, click No then click Save.
Click Save then click Close.

Delete a pay element from the company

If you no longer use a specific pay element, you can remove it from your company pay elements list >

On the Company navigation bar, click Pay Elements.
Click the required pay element tab then select the required pay element.
Click Delete then click Yes then click OK.

[BCB:191:UKI - #GetMoreFeedback:ECB]

[BCB:136:Limitless - 50 Payroll - Payments and Deductions:ECB]

Steps to duplicate