| | Description | If you still need to produce cheques for any of your clients, you can use this feature. Let's take a look. |
| Resolution | Before printing your cheques, you need to have processed some payments. There are three types of payments that can be used to produce cheques: Supplier Payment - Click Bank accounts, select the bank account from which you want to pay your supplier and from the Payments drop-down click Supplier payment.
- Complete the Supplier Payment window as follows:
| Payee* | Enter the relevant supplier's account code, or use the finder button to select a supplier. | | Date* | Enter the date of the payment. The current program date automatically appears but you can amend this if required. | | Cheque No | This box must be left blank. When the cheque prints, the cheque number is automatically assigned to the transaction. | | Total | If you know the cheque value in advance, you can enter the gross amount of the payment. Alternatively, leave this box as zero and when you select the supplier transactions for payment the total value updates automatically. | - Enter the following information as required:
| To part pay an outstanding item | Enter the amount to be paid in the payment column of the transaction. | | To fully pay an outstanding transaction | Either enter a value in the payment column of the transaction, or click the item's payment field then click Pay in Full. | | To enter a discount | Enter the discount amount in the Discount column on the relevant transaction line. |
 TIP: TIP: To automatically pay all of the outstanding invoices in the order they appear on the list, enter the total payment amount in the Total box then click Automatic. The payment is allocated to invoices in the order they appear on the Supplier Payments window. If there's an amount left over, you're prompted to post a payment on account when you save the transaction. - Click Save and click Close.
Supplier Payment On Account - Click Bank accounts, select the bank account from which you want to pay your supplier and from the Payments drop-down click Supplier payment.
- Complete the Supplier Payment window as follows:
| Payee | Enter the relevant supplier's account code, or use the finder button to select a supplier. | | Date | Enter the date of the payment. The current program date automatically appears but you can amend this if required. | | Cheque No | The box must be left blank. When the cheque prints the cheque number is automatically assigned to the transaction. | | Total | Enter the gross amount of the payment. | - Click Save, click Yes and click Close.
Bank Payment - Click Bank accounts, and from the Payments drop-down click Bank payment.
- Complete the Bank Payments window as follows:
| Bank* | Enter the bank account nominal code. | | Date* | Enter the payment date. | | Ref | Leave blank as this is updated with the cheque number when the cheque is printed. | | N/C | The nominal code to which the payment is to be posted. | | Details | Enter payment details | | Net | Enter the net amount. | | T/C* | Enter the tax code for the payment. | | VAT | If required, the VAT amount can be amended. | *This information is mandatory.
- Click Print Cheque and complete the Cheque window as follows:
| If the cheque is to be paid to an existing supplier | Either enter the supplier's account code in the Payee box, or use the drop-down list to browse for the supplier's details. | | If the cheque is to be paid to a new supplier | To create the new supplier record, open the Supplier drop-down list > click New. | | If the cheque isn't to be paid to a supplier | To move to the next field press the TAB key > enter the payee details. This information prints on the cheque in the Payee field. |
Complete the Bank Payments window as follows:
- To save the cheque details and post the bank payment click Save.
- Click Close.
Print your cheques - Click Bank accounts, select the bank account for which you want to print cheques and click Cheques.
- To view the transactions from a certain date range, select the Date Range check box and in the From and To boxes enter the required date range.
- In the Starting Cheque Number box, enter the starting cheque number. For example, the first cheque number on your printed stationery. This number is added to the transaction when you print your cheques.To include cheques that you've already printed, select the Show Printed Items check box.
- From the list of cheques, select the transactions for which you want to print cheques and click Print.
- From the Cheque Layouts window select the required layout, ensure the output is set to Printer and click Run.
- If the cheques have printed correctly click Yes.If the cheques haven't printed correctly click No.
- When a cheque is printed it's allocated a cheque number, this is entered automatically in the Ref. field of the transaction. If you click No, a preview of the cheque appears which you can print, but the Ref. field doesn't update.
- Click Close and click Close again.
Purge printed cheques -
This routine is not reversible. To view printed cheques that have been purged you must restore a backup. If you haven't already, you should take a backup of your data now. For further information about backing up your data, please refer to article . - Click Bank accounts, select the bank account from which you want to purge cheques and click Cheques.
- Click Purge, to continue with the procedure click Yes, or to exit the procedure click No.
- To close the Cheques window click Close.
[BCB:278:UKI - Personal content block - Steph:ECB]
[BCB:99:Limitless - 50 Accounts - Bank:ECB]
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